Even though informal communication is increasingly common, people in science, business, and academia frequently need to formally works they reference in books, papers, and other documents. Microsoft Office Word for Mac 2008 makes it easy to automatically create citations that conform to some of the most commonly used style guides. You can also insert an automatically generated bibliography or list of works cited.
1. Open your document in Word for Mac 2008.
2. Place the cursor in your document where you want the citation to appear.
3. In the menu bar, select View, then Toolbox, then Citations. The Citations window will appear.
4. In the Citations window, select your preferred style from the Citation Style drop-down menu. You can change the style at any time, but you can only use one citation style at a time in a document. (In this example, we will use MLA style.) Options include:
•APA: Citations conforming to the style set out by the American Psychological Association. Most often used in the social sciences.
•Chicago: Citations conforming to The Chicago Manual of Style. Typically used in general publishing.
•MLA: Citations conforming to the Modern Language Association MLA Style Manual and Guide to Scholarly Publishing. Often used in literature, the arts, and humanities.
•Turabian: Citations conforming to A Manual for Writers of Research Papers, Theses, and Dissertations originally written by Kate L. Turabian, also published by the University of Chicago. Designed for college students to use across subjects.
5. In the Citations window, select the plus sign (+) in the lower left corner. This opens the Create New Source window.
6. In the Create New Source window, use the Type of Source drop-down menu to select what kind of material you are referencing.
7. Fill out the appropriate fields for the source.
8. Select OK. Your citation will appear where you placed the cursor.
9. To add the same citation elsewhere in the document: Place your cursor where you want the citation to appear, and then double-click the citation in the Citations window.
10. To add page numbers: Click on a citation. A small downward-pointing arrow will appear to the right of the citation. Select the arrow to bring up a menu of options. Select Edit This Citation. The Edit Citation window will appear. In the Pages field, type the page numbers you are citing and select OK. The page numbers will appear in the citation.
11. To insert a bibliography or list of works cited: Place your cursor where you want the bibliography or list of works cited to appear. In the menu bar, select Insert, then Document Elements, then Bibliography. The Elements Gallery will appear at the top of the editing window with Bibliographies pre-selected. Confirm that the Citation Style drop-down menu matches your desired style, then select either Bibliography or Works Cited depending on which element you want to insert. Your reference list will be inserted into the document.